PRODUCT
Abox is a professional document management solution that captures, stores, processes and distributes unstructured business information (documents).
abox ECM supports business management.
Abox ECM modules
- Allows you to manage electronic and physical documents
- Incorporates best practices and archival legislation
- Manages the entire document lifecycle
- Automates and controls task execution
- Allows you to consult the complete business archive
- Allows remote and mobile access
- Drastically reduces paper and transportation
- Comply with legislation and/or quality requirements (ISO)
- Improve information and knowledge management
- Automate processes
- Control the execution of tasks
- Reduce costs
- Environmental benefits
Based on international standards for document management and archiving:
- ISO-15489 part 1 and 2. Modular Requirements for Records Systems.
- ISO-16175 parte 1 y 2. Information and documentation – Principles and functional requirements for records in electronic office environments / Guidelines and functional requirements for digital records management systems
- Moreq 2010. Modular Requirements for Records Systems v.1.1.; DLM Forum Foundation (www.moreq.edu).
- ISO 19005-1:2005 – Document management – Electronic document file format for long-term preservation – Part 1: Use of PDF 1.4 (PDF/A-1)
Ley 594 de 2000. Archivo General de la Nación, Colombia - ISO 19005-1:2005 – Document management – Electronic document file format for long-term preservation – Part 1: Use of PDF 1.4 (PDF/A-1)
Explanatory video of the product abox ECM.
Savings Calculator
90%
90% of the typical tasks of a company revolve around the search and distribution of paper documents.
60%
60% of employees spend an hour or more a day duplicating the work of others.
30%
30% of employee time is spent searching for information to get the job done.
50%
50% of the documents filed by companies are copies or photocopies of the documents.
ABOX Models
ABOX ENTRY
The fastest professional solution for your physical and electronic correspondence, 100% web.
- Official entry/exit records and sequences
- Control of legal response times
- Flexible and configurable search engine, barcode included
- Control the execution of tasks
- Automatic classification in files by office
- Electronic management of internal documents
Delivery in 48h, fully customizable
ABOX PLUS
The professional solution to manage your business processes through virtual files.
- Management of users, groups, roles and permissions
- Management of series and doc types by business processes
- Classification, review, approval and signature workflows
- Reports by process, exportable
- File importer/exporter
- Addins Word, Excel y Outlook. Virtual Printer
- Includes matching solution
Turnkey, including matching solution
ABOX ARCHIVE
The professional solution to manage your physical and electronic documents according to archival legislation.
- “Total archive” concept: electronic archive fusion and physical
- Configurable classification and document retention tables
- Classification and archiving workflows according to ISO-30301 and Moreq2010
- Web access for PDF, PDF/A, JPEG, TIFF, PNG, Office, etc.
- File transfers and alerts
- Physical warehouse management and custody services (optional)
- Includes matching solution
Turnkey, valued by number of production offices
ABOX ELITE
The document management solution for medium and large enterprises with BPM and application integration
- Workflow engine and task manager (with alerts)
- Automatic scanning package and HotFolde
- SOA connector for application integration
- Forms Management
- ECM modules, Extranets possible
- Workflow editor based on BPMN (optional)
- Includes matching solution
Turnkey, valued for performance and custom developments
Abox Features
| Entry | Plus | Archive | Elite | |
|---|---|---|---|---|
| Basic document manager | Yes | Yes | Yes | Yes |
| Management of physical and electronic correspondence | Yes | Yes | Yes | Yes |
| Configurable search engine, on metadata and indexed files | Yes | Yes | Yes | Yes |
| Basic flows in, out, and settlement of internal documents | Yes | Yes | Yes | Yes |
| Office capture package (Hot Office, Virtual Printer and Send To) | Optional | Yes | Yes | Yes |
| Web administration panel (users, folders, series, types and metadata) | Yes | Yes | Yes | |
| Classification, review, approval and signature flows | Yes | Yes | Yes | |
| Importer/exporter of files and documents | Optional | Yes | Yes | |
| Automatic scanning package (incl. Hot Folder) x No. of windows | Optional | Yes | Yes | |
| Parameterization of Classification Tables and Document Retention | Yes | Yes | ||
| Physical Archive Module (Warehouses, Transfers and Loans) | Optional | Optional | ||
| Integration package with OCR/ICR external (Kofax, Readsoft, Abbyy) | Optional | Optional | ||
| Workflows and pending tasks engine (programmable alerts x email) | Optional | Yes | ||
| Parameterizable report manager (integrated reporter) | Optional | Yes | ||
| management (configurable over Office and HTML) | Yes | |||
| Web Services Integration API | Yes | |||
| Workflow editor with graphical interface (bpmn2 and state-machine formats) | Optional | |||
| Extranet module (websites for users consultation) | Optional | |||
| Capture package by directory (Hot Folder) and email mailbox (Hot Mailbox) | Optional | |||
| Datawarehouse module for external OLAP reporter | Optional | |||
| Additional ECM modules (CMS-Cmis, News, Forums, Web Page, Downloads, etc) | Optional | |||
| Possible databases (minimum requirement) | Sql Server Express/ sup. PostgreSql 9 o sup. Oracle Express o sup. |
Sql Server Std./Entrp.Edt PostgreSql 9 o sup. Oracle 10g/11g/12c |
||
| Minimum/maximum number of active users (named licenses) | 3-25 | 5-100 | > 100 | |
| Maximum number of passive users (consultation only, free of charge) | 3 passive x active user | |||
| Entry | Plus | Archive | Elite (Free) | |
|---|---|---|---|---|
| Multi-language option (involves translatable content and multi-language interface) | Optional | Optional | Optional | Optional |
| Integration with Windows Active Directory (single sign-on) | Optional | Optional | Optional | |
| Digital signature for user transactions | Optional | |||
| Digital signature on server for PDFs digitized or uploaded with Hotfolder (excludes certified purchase) | Optional | Optional | Optional | |
| Web site installation option on standalone server | Optional | |||
| Option of integration with Dropbox.com (on-line import/export plugin) | Optional | Optional | Optional | |
| Option read/write invoices in Facturae format | Optional |
| Entry | Plus | Archive | Elite (Free) | |
|---|---|---|---|---|
| Design and layout of a custom web interface (x site users) | Optional | Optional | Optional | Optional |
| Design, implementation and validation of web forms | Optional | Optional | ||
| Loading and parameterization of Documentary Retention Tables – TRD (1 x dependency/area) | Optional | Optional | ||
| Design, implementation and validation of virtual files for on-line management (1 x procedure) | Optional | Optional | ||
| Design, implementation and validation of custom workflows + Pending tasks | Optional | Optional |
ARCHITECTURE
